In Gmail, so many updates and amazing new features arrived in the Gmail app & web version. Which makes your life easier. But you can’t take advantage if you don’t know about it. It is used more for formal communication than informal. And whenever you apply for a job, email is your 1st impression. Which makes your life easier, and can make a good impression on others.
Translate Emails
The Gmail feature you may want to take advantage of is the translate emails feature. This is helpful if you have relatives, colleagues, or friends who speak another language. You can translate the entire email directly from Gmail. Click the three-dot menu icon to the right and select translate message. Then simply select the language you’d like it translated into.
Templates
If you live in Gmail as you find yourself sending the same email out time and time again, save yourself a ton of time by creating templates, which you can create quickly and easily in Gmail. So from your Gmail settings, click on the ‘advanced’ tab. Now here, you need to make sure you have the templates option toggled on. So set that to ‘enable’ and hit save changes. Now you can create a new template either by composing a new email or replying to an email. If you have an email signature enabled, you’ll want to remove it from the template you’re creating, or else you’ll get a duplicate signature when you use the template. So, once you have the email written as you would like. To delete a template you no longer need, that’s found in this same templates section, so hover over ‘delete templates’, and select the template you want to delete. Click ‘delete’ on the pop-up.
Schedule Send
The best Gmail feature is to schedule emails. Yes, you can schedule the send. This is a good one. You used to need a third-party plug-in to do this back in the day, but not anymore. So, from your compose window, you’ll see a drop-down menu right next to the send button. Simply click that dropdown arrow and now you can send an email whenever you’d like. There will be some pre-set times or you can pick a custom date and time to send that email out.
Set Expiry Date
If you can also set an expiry date. This is what Gmail calls its confidential mode, and it’s perfect for sending sensitive information. From the compose box you’re going to select the padlock icon with a clock. From this pop-up, you can set an expiration date and you can even require a passcode for viewing. And if you password-protect it, Google will auto-generate the passcode for you, so it’s not like 123. The good thing about the confidential mode is that recipients won’t be able to forward, copy, print, or download the email.
Detailed View
Getting a detailed view of a contact or email sender. Gmail makes this really easy for us and doing so will quickly pull up existing emails from a sender without you having to search for them. From your inbox, simply hover over a sender and this little overlay appears for you with the person’s contact info. But underneath that, you can click on the open detailed view option, and on the right, you’ll get a pop-out panel with all of your recent interactions with that sender. You can click on more to pull up more communications or you can toggle through the buttons at the top to quickly send an email, schedule an event, message the person, or schedule a meeting.
Snooze Email
You don’t have time to deal with an email that just came into your inbox, but if you don’t deal with it now then you’ll forget about it. Well, you can snooze that email and have it pop back into the top of your inbox when you know you’ll have time to reply. There are a couple of ways you can snooze an email. First, from your inbox, simply hover over the email you want to snooze. Here on the right, you’ll get a little clock icon. Click on that clock icon. In this little overlay, you’ll have the option to pick from a pre-set time determined by the Google Gods, or you can set a custom date and time. Now, that email will pop back up at the top of your inbox at that more-convenient time for you. It’s like Gmail is your assistant, only she’s free and she’s fabulous. But, there is another way to snooze an email too. You can do the same thing from an opened email. This time, the snooze icon will be at the top of the email. You’ll click on that and follow those same steps to email bliss.
Nudges
Gmail can perform a similar action for you when you’ve sent an email out but haven’t gotten a reply. It’s called nudges, and it is a setting you want to make sure you have toggled on. Once again we find ourselves in our Gmail settings. The first option is a great backup to you snoozing an email. This will suggest emails you need to reply to and it’s going to pop them back up to the top. Then below this option will suggest emails you should follow up on. So, if you sent out an email and didn’t get a response, Gmail will automatically pop that back up to the top of your inbox and ask you if you want to follow up with that person.